Administrative Support Officer II

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Job Description
Under direction, to perform and coordinate fiscal, office management, personnel and administrative functions in a County department or organizational sub-unit; to supervise a group of clerical and/or technical staff performing support activities.
Candidates who meet the employment standards will be invited to take the online written examination, tentatively scheduled for March 30, 2022 through April 7, 2022.
Typical Tasks
Performs or supervises the centralized administrative and business management operation of a County department including personnel, accounting, budgeting, office management, and procedures analysis activities;
Develops and implements departmental clerical and fiscal procedures and policies;
Supervises the maintenance of budget, inventory, purchasing and personnel records;
Analyzes office methods, procedures and forms;
Recommends methods for improvement of procedures and coordination of departmental functions;
Supervises, directs or provides administrative control over clerical and technical staff assigned to the central administrative services operation;
Conducts studies and prepares reports on departmental operations including procedures, systems, space requirements, organizational structure, expenditure of funds and types and effectiveness of equipment;
Interviews applicants for clerical and/or technical positions and recommends on hiring or refers applicants to operating supervisors for selection;
Prepares or assists in the preparation and maintenance of departmental operating or procedures manuals;
Assists the administrator by handling correspondence within assigned areas of responsibility;
Provides liaison between department and other departments on all administrative and personnel matters;
Assists in the preparation of applications for outside financing;
Develops and maintains reporting and monitoring procedures;
Monitors expenditures of funds to insure compliance with legal restrictions and conditions set by funding agency or control of expenditures within authorized budget allotments;
Analyzes annual departmental requests;
Plans filing and record keeping procedures;
Represents the department on various training, safety and other committees;
Conducts special projects related to development of departmental administrative services;
May prepare, negotiate and administer contracts, prepare and maintain monitoring and reporting systems, prepare grant applications, and confer with state and federal regulatory agencies;
May be assigned as a Disaster Service Worker;
Performs other related work as required.
Employment Standards
Sufficient education, training and experience to demonstrate the possession and direct application of the following knowledge and abilities.
Training and Experience Note:
The required knowledge and abilities are attained through training and experience equivalent to possession of a Bachelor's degree. Relevant experience can substitute for education on a year-for-year basis. Relevant experience includes experience performing analytical, administrative, lead, supervisory, or management duties, which include interpreting rules and regulations, gathering data and formulating recommendations, and report writing.
AND
One (1) year of analytical, administrative, lead, supervisory or management experience which includes duties interpreting rules and regulations, gathering data and formulating recommendations, and report writing.
A Master's Degree can substitute for one (1) year of the required experience.
Possession of a valid California Driver's License prior to appointment and the ability to qualify for and maintain a County driver authorization.
Knowledge of:
Office management principles, methods, and procedures;
Administrative survey techniques;
Basic statistical and research methods;
Principles, problems and methods of public and business administration, including organization and personnel, fiscal management and budgetary control;
Office procedures and maintenance of records;
Basic accounting principles and payroll procedures;
Principles and practices of management relating to training, evaluation and supervision of subordinates;
Common office software applications such as email, word processing, spreadsheets and internet browsers;
Some positions may require knowledge of grant application and contract preparation, negotiation and administration including the development of procedures to assure compliance and conformity with terms of the contract.
Ability to:
Understand, apply and implement administrative policies, practices and procedures;
Represent management in dealing on a variety of administrative policies, practices and procedures;
Represent management in dealing on a variety of administrative matters with other departments, employees, or outside public and private agencies;
Train, evaluate and supervise the work of subordinates;
Plan, coordinate and initiate action necessary to implement decisions and/or recommendations;
Work independently in identifying the need for and developing proposed changes to operating practices, programs, and policies;
Speak and write effectively;
Establish and maintain cooperative working relationships with a variety and level of departmental staff.
Closing Date/Time: 3/9/2022 11:59 PM Pacific

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