Location
Grand Prairie, TX, United States
Posted on
Feb 22, 2022
Profile
Job Description
Job Summary
We are looking for an Executive Assistant to support our Finance
Department. The purpose of this position is to provide clerical and secretarial support for the department and provide customer service to the public and other departments. This is accomplished by performing clerical functions; performing secretarial functions; and providing customer service. Other duties include assisting with special projects, as assigned and completing departmentally specific duties.
The ideal candidate will be someone that possesses the following qualities:
Able to support a large office staff with diverse personalities
Proficient knowledge of Adobe Acrobat. This is critical to maintain electronic documents
Able to record and prepare minutes.
Able to provide some basic bookkeeping tasks and timekeeping duties
Excellent organizational skills
Proficient knowledge of Office 360 products, Word, Excel and Powerpoint.
Basic finance or business office knowledge
Basic local government knowledge
Essential Job Functions
Performs clerical functions by answering telephones; taking messages; forwarding calls to the appropriate person; electronic and hard copy filing; typing and preparing various documents; greeting customers; providing directions and information as requested; sorting mail; and maintaining office supplies.
Performs secretarial functions by coordinating meetings; monitoring expenditures; maintaining records and files; processing invoices and requisitions; entering data software and applications; and generating various reports.
Completes special projects as assigned by assisting supervisor as needed; consulting with vendors or solicitors; maintaining inventory of equipment; assisting at special events; and assisting other departments.
Completes departmentally specific duties by preparing payroll; attending , recording minutes for various City Council committee meetings; processing departmental deposits and making reservations.
Process Payroll and Accounts Payable paper checks and post Payroll information to Employee Self-Service; maintain electronic receipts for departmental procurement cards and reconcile monthly all procurement cards assigned to department; maintaining accurate record retention for all departmental documents.
Minimum Qualifications
Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency.
Experience: Two years of experience.
Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
Receives general direction: The employee normally performs the job by following established standard operating procedures and/or policies. The employee may choose the appropriate procedure or policy. Performance is reviewed periodically.
Budget Responsibility may include compiling and entry of data as needed by the department.
Work requires the occasional direction of helpers, assistants, seasonal employees, interns, volunteers or temporary employees.
Work requires analysis and judgment in accomplishing diversified duties.
Requires the exercise of independent thinking within the limits of policies, standards, and precedents.
Closing Date/Time: Continuous
Company info
Sign Up Now - GovernmentCrossing.com