Administrative Assistant -Housing Court Admin Office

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Job Description
Title:
Administrative Assistant- Housing Court Admin Office
Pay Grade:
13
Starting Pay:
$53,522.72
Departmental Mission Statement:
The Housing Court’s mission is to adjudicate all matters presented by litigants within its jurisdiction regarding housing in a fair, efficient, and timely manner according to the rule of law and the facts presented. In accordance with this mission, the Housing Court, through its operating philosophy and business practices, strives to present a citizen-oriented process to maximize access to justice for all such litigants. All members of the Housing Court are committed to this mission and process to fulfill our role within the judicial branch.
HOUSING COURT ORGANIZATIONAL PROFILE:
Notes:
This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
This position will have occasional travelling to other Housing Courts.
Primary location is: 24 New Chardon St
Boston, MA 02114
Position Summary:
Working within the Housing Court Admin Office of the Trial Court, the Administrative Assistant performs a variety of secretarial and administrative support duties. Above the entry level the position includes higher-level secretarial and administrative duties. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position title within this series consistent with the specifications for the higher level position title. The position title reverts to the entry level when there is a vacancy.
ORGANIZATIONAL LEVELS:
Administrative Assistant I -
This is the entry level position title within this series. Employees at this level are expected to perform a variety of secretarial and administrative duties for one or more upper level managers and to train for the next higher level.
Administrative Assistant II - This is the second level position title within this series. Employees at this level are expected to perform higher level secretarial and administrative duties which require more knowledge of word processing functions, more knowledge of Trial Court policies and procedures, and to exercise more independent judgment.
Administrative Assistant I Duties:
• Types a variety of standard documents from handwritten drafts and other materials;
• Coordinates the distribution of correspondence;
• Proofreads typed material for accuracy and correct punctuation, spelling, grammar, and legal citation (if necessary);
• Assists the public and court division personnel with problems they may encounter with Trial Court policies and procedures;
• Arranges meetings and screen calls as needed;
• Maintains department records and orders supplies;
• Maintains records of department invoices;
• Drafts standard and routine correspondence related to office and departmental policy and procedure;
• Assists in the maintenance of time and reporting information and prepares fiscal documents;
• Prepares fiscal and statistical reports;
• Provides clerical and procedural support as needed, including answering the tele****
Job Address
Boston
Massachusetts
United States
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Employer:
MASSACHUSETTS TRIAL COURT
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About Massachusetts Trial Court
The Massachusetts court system resembles a pyramid. Cases commence in one of the 7 trial court departments, and are first decided there. Cases are initiated in the particular court which has subject matter and geographic jurisdiction over the issues and parties involved.
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